Re: Gmail for students and IMAP

["McClenon, Braden" <mcclenbw () ONEONTA EDU>]

Does this mean that University of California email is not subject to California FOIL?

Brady McClenon
Senior Server Administrator
SUNY Oneonta



> -----Original Message-----
> From: The EDUCAUSE Security Constituent Group Listserv
> [mailto:SECURITY () LISTSERV EDUCAUSE EDU] On Behalf Of Michael Sinatra
> Sent: Thursday, July 30, 2009 3:53 AM
> To: SECURITY () LISTSERV EDUCAUSE EDU
> Subject: Re: [SECURITY] Gmail for students and IMAP
>
> > Jim Dutcher wrote:
> > > On a related note...especially for schools who host their email
> > > internally...does your school have as part of its policies, to
> ensure
> > > that all email correspondence is kept private?
>
> Yes.  This is a University of California systemwide policy.
>
> > > Not subject to
> > > inspection?
>
> Only in very extreme circumstances.  It's even pretty difficult to get
> permission read deceased persons' emails.
>
> > > To clarify, I did not mean to imply that this behavior is rampant,
> but it is there.
>
> "there" could always also = Google/Microsoft/name-your-outsourced-
> vendor
> here.  They don't have policies as strict as we do.
>
> On 07/29/09 21:22, Cal Frye wrote:
>
> > That said, we have switched to Google Mail, across the board, and we
> > know that our policies are not enforceable outside of contract law
> with
> > Google. It is a calculated risk, and we have an explicit policy which
> > warns folks of the insecurity of having their data stored in Google
> > Apps. The costs of dealing with the ever-increasing load of spam made
> a
> > strong argument.
>
> I think the spam load can be dealt with, given a paid subscription to
> Spamhaus and judicious use of Spamassassin.  But I agree that the
> carefully-crafted privacy policies of your institution go out the
> window
> when you out-source to Google.
>
> > Personally, I have a hard time understanding how I can have someone
> else
> > do a job for me I used to do, and make a profit on it, while still
> > overall saving me money. But then again I used to be adjunct faculty,
> so
> > I'll grant it's not impossible ;-)
>
> But not terribly likely.
>
> michael