Educause Security Discussion mailing list archives
Re: Discontinuing student email service
From: "Michael J. Wheeler" <mwheeler () PITTSTATE EDU>
Date: Tue, 26 Jan 2010 10:09:23 -0600
If you have a username () pittstate edu address (AIX), username () gus pittstate edu (Google Apps) is reserved for you. This proved to be useful when students migrated to Google Apps from being on the same domain as employees. People signing up for Google Apps accounts also had the choice of a few alternative usernames. I believe we used the following (pending availability): firstname.lastname firstname.middle_initial.lastname first_initial.lastname first_initial.middle_initial.lastname If none of these are available when they go to sign up for an account, an error is thrown to have them call the helpdesk. I was VERY against having jsmith1, jsmith2, etc. Nobody wants to be a #2 or #3 -- especially if the accounts are "for life". On 1/26/2010 9:56 AM, Gregg, Christopher S. wrote:
Thanks to all of the replies. I guess one more question I should have asked, is that in cases where people have both, how are you handling the naming conventions to help people keep their addresses straight? Thanks, Chris -----Original Message----- From: The EDUCAUSE Security Constituent Group Listserv [mailto:SECURITY () LISTSERV EDUCAUSE EDU] On Behalf Of Bob Bayn Sent: Tuesday, January 26, 2010 9:51 AM To: SECURITY () LISTSERV EDUCAUSE EDU Subject: Re: [SECURITY] Discontinuing student email service Gregg, Christopher S. [csgregg () STTHOMAS EDU] asked:Along those lines, what are the schools that have outsourced student e-mail doing for the following scenarios: - Students who are student employees where they need "work" e-mail - Faculty and staff who also take classes and then have a need for a "student" accountSimilar to other replies, Utah State University automatically provides an exchange server account to all contract employees and offers a USU-branded gmail account to anyone with a USU ID number (student, staff, alum, emeriti, etc). The exchange account last as long as the terms of employment and the gmail account is "permanent" (as much as anything on the internet, I guess). Exchange accounts can also be created for office functions staffed by student help, as needed. Are students "required" to set up their branded gmail account? No. Is everyone required to provide their "preferred email address" to our enterprise system of record? Yes, and by linking that step to the initial provisioning of several services (especially computer registration) compliance is quite high. Some students come to school with email services that they already like and use and they continue to do so. Employees "must" use their USU provided exchange server account for university business, although compliance with that rule is variable. Bob Bayn (435)797-2396 Security Team coordinator Don't let hackers use your computer when you aren't. Turn off your computer at the end of your work day. Office of Information Technology at Utah State University
-- Michael J. Wheeler Assistant Director, Systems and Networking Pittsburg State University Phone: 620-235-4610 E-mail: mwheeler () pittstate edu
Current thread:
- Re: Discontinuing student email service, (continued)
- Re: Discontinuing student email service Ken Connelly (Jan 26)
- Re: Discontinuing student email service Charles Seitz (Jan 26)
- Re: Discontinuing student email service Jason Testart (Jan 26)
- Re: Discontinuing student email service Gregg, Christopher S. (Jan 26)
- Re: Discontinuing student email service Matthew Gracie (Jan 26)
- Re: Discontinuing student email service Michael J. Wheeler (Jan 26)
- Re: Discontinuing student email service Moore, Frank (Jan 26)
- Re: Discontinuing student email service Bob Bayn (Jan 26)
- Re: Discontinuing student email service Gregg, Christopher S. (Jan 26)
- Re: Discontinuing student email service Terence Ma (Jan 26)
- Re: Discontinuing student email service Michael J. Wheeler (Jan 26)
- Re: Discontinuing student email service Moore, Frank (Jan 26)
- Re: Discontinuing student email service Bob Bayn (Jan 26)
- Re: Discontinuing student email service Jesse Thompson (Jan 26)
- Re: Discontinuing student email service Julian Y. Koh (Jan 26)
- Re: Discontinuing student email service Michael J. Wheeler (Jan 26)
- Re: Discontinuing student email service Moore, Frank (Jan 26)
- Re: Discontinuing student email service Jesse Thompson (Jan 26)
- Re: Discontinuing student email service Jesse Thompson (Jan 26)
- Re: Discontinuing student email service Eric Case (Jan 27)
- Re: Discontinuing student email service Stephen John Smoogen (Jan 27)