Re: FERPA and E-mailing grades

[Nathan Zierfuss <nathan.zierfuss () ALASKA EDU>]

Our institution offers a course management system (Blackboard)
for assignment based electronic grade delivery to students and UAOnline
(frontend to Banner) as the portal for historical final grades. With this
there should be no need to email grades.

Nathan

On Thu, Jan 5, 2012 at 11:26 AM, Randall C Grimshaw <rgrimsha () syr edu>wrote:

>  I would contribute that there are three issues: 1.) the basic insecurity
> of email transmission. (imagine grades with gmails
> targeted advertising engines) because most schools likely permit email
> forwarding even if it does begin in house. 2.) the basic insecurity of
> email archiving. (What if a student grows up to be president but didn't do
> so well on an economics course). 3.) The inability to repudiate email. (The
> student who's dog ate their email... or the 'I never got it' excuses). All
> of these seem to point to a secure, authenticated, repudiated web service.
>
> Randall Grimshaw rgrimsha () syr edu
>
>  ------------------------------
> *From:* The EDUCAUSE Security Constituent Group Listserv [
> SECURITY () LISTSERV EDUCAUSE EDU] on behalf of Myers, Julie [
> julie.myers () ROCHESTER EDU]
> *Sent:* Thursday, January 05, 2012 12:14 PM
> *To:* SECURITY () LISTSERV EDUCAUSE EDU
> *Subject:* Re: [SECURITY] FERPA and E-mailing grades
>
>   This question is very timely for us as well and I would appreciate
> being copied on any reply.
>
> Thank you,
>
> *Julie Myers*
> Chief Information Security Officer
>
> University of  Rochester - University IT
>
> julie.myers () rochester edu
>
> p: 585.273.1804  c: 585.208.0939
>
> *P** Think twice before you print***
>
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>
> *From:* The EDUCAUSE Security Constituent Group Listserv [mailto:
> SECURITY () LISTSERV EDUCAUSE EDU] *On Behalf Of *Robert Meyers
> *Sent:* Thursday, January 05, 2012 11:31 AM
> *To:* SECURITY () LISTSERV EDUCAUSE EDU
> *Subject:* [SECURITY] FERPA and E-mailing grades
>
>
>
> After a lot of time googling this topic, I'd appreciate comments from the
> group regarding faculty using e-mail to send grades to individual students.
> While it *may *be obvious that sending grades to a public account like
> gMail isn't a good idea, what about internal mail systems? Do you have
> specific policies or communications from the US Dept of Ed on this topic?
>
>
>
> Thanks
>
>
>
> Bob
>
>
>
>
>
>
>
>
>
> Robert E. Meyers,  Ms.Ed.
> Educational Program Manager
>   Office of Information Security
> West Virginia University
> office: (304) 293-8502
> remeyers () mail wvu edu


-- 
Nathan Zierfuss, CISSP, Information Security Officer
-
Technology Oversight Services, University of Alaska
910 Yukon Dr. Suite 105, PO Box 755320
Fairbanks, Alaska 99775-5320
-
Phone: 907-450-8112  Fax: 907-450-8381