Re: Storing SSN on file server

["Haselhoff, Brent" <brent.haselhoff () WKU EDU>]

We created a separate file server to house files that contain large amounts of PII.  The file server is available via 
VPN only.  This isn't perfect, but it's the best we could come up with.

Brent Haselhoff
Manager, IT Security and Identity Management
brent.haselhoff () wku edu<mailto:brent.haselhoff () wku edu>
270-745-2012

From: The EDUCAUSE Security Constituent Group Listserv [mailto:SECURITY () LISTSERV EDUCAUSE EDU] On Behalf Of Minh 
Nguyen
Sent: Monday, March 19, 2018 11:19 AM
To: SECURITY () LISTSERV EDUCAUSE EDU
Subject: [SECURITY] Storing SSN on file server

Hello All,

I have several users who need to store social security numbers in spreadsheets and PDF's as part of their work.   They 
cannot get rid of the SSN because the federal government requires the SSN for reporting purposes.   This group has 
access to my file server where they have been storing the Excel and PDF files.   I am not comfortable with this.   Does 
anyone have any suggestions on how I can securely save these files?   I could ask them to encrypt every single Excel 
and PDF file, but I don't know if they will do this.     The files does have to be stored on our file server for backup 
purposes since we do not backup local desktop.   In addition, the files are shared among a few users, so it can't be 
store locally.

Any other suggestions?

Thanks
Minh

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Minh T. Nguyen, CISSP
Graduate Studies - Director of Information Technology
University of California, Davis
Google Voice: (530) 454-7647
E-Mail: mtnguyen () ucdavis edu<mailto:mtnguyen () ucdavis edu>
LinkedIn:  www.linkedin.com/in/DiverMinh<http://www.linkedin.com/in/DiverMinh>
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