Educause Security Discussion mailing list archives
Re: Student Identity Verification
From: "Davis, Ken" <kend () IT UCLA EDU>
Date: Tue, 4 Jun 2019 19:53:51 +0000
Regarding government issued military ID cards: See Section 18 U.S. Code § 701. Official badges, identification cards, other insignia. --Ken -----Original Message----- From: The EDUCAUSE Security Community Group Listserv [mailto:SECURITY () LISTSERV EDUCAUSE EDU] On Behalf Of George J. Silowash Sent: Tuesday, June 4, 2019 8:14 AM To: SECURITY () LISTSERV EDUCAUSE EDU Subject: [SECURITY] Student Identity Verification Hello, Our online graduate program is looking into the process of verifying student identities during the application process. Right now, they would like to collect a copy of a government issued ID collected during the application process and store it into our encrypted records management system (OnBase). This ID could be a driver license, state ID, or government/military ID. If you verify student identity (either on campus or for online programs), I would like to hear how you do it. I also have a few questions that maybe someone can help with: 1. How long do you keep the ID in the system? (I am proposing someone review it when the student applies then the copy is discarded but sometime of indicator is retained stating it was reviewed by an employee - mainly for GDPR & general data minimization) 2. Are there any state or federal laws or regulations that prohibit the copying and/or storage of government identification? V/R, George --------------------------------------------------------------------------- George J. Silowash, MSIA, CISSP-ISSMP, CCFP, GCFE, GCFA Chief Information Security Officer Norwich University 158 Harmon Drive Northfield, VT 05663
Current thread:
- Student Identity Verification George J. Silowash (Jun 04)
- Re: Student Identity Verification Davis, Ken (Jun 04)