Re: Questions Regarding Student Use of Personal Email

[Dennis Bolton <bolton () OAKLAND EDU>]

Hi Brianne,

 Here at Oakland we document in policy that the University provided email
is used for official communications and further states that students are
responsible for checking it weekly.  For tickets in help system, etc we
will require the contact information to be used as the contact.  From an
operational perspective we don't have any technical controls to prevent
corresponding with a student's personal email address  We do not offer
Alumni accounts at this time.  Visiting professors can be handled a few
ways but largely I would say the accounts are removed as soon as their
affiliation with the University ends.

Let me know if I can provide any other information.

Dennis Bolton


On Tue, Feb 4, 2020 at 1:38 PM Cap, Brianne <Brianne.Cap () devry edu> wrote:

> We are reviewing our email policies and currently allow our students to
> use their personal email addresses when conducting school business. Having
> attended both a traditional university and online university myself, I can
> see the pros and cons of both a university-issued email and allowing the
> use of personal emails. I am trying to understand what best practice is
> before making a recommendation to my CIO.
>
>
>
> My questions are as follows:
>
>
>
> -        Does your university allow students to use their personal email
> addresses when communicating with the organization?
>
> -        How long do you keep alumni accounts active?
>
> -        How about email accounts belonging to Visiting Professors?
>
>
>
> Thank you in advance for your insight.
>
>
>
> Regards,
>
>
>
> *Brianne Cap *| *Sr. Program Manager, Information Security*
>
> *P* 630.799.0135 | *M* 630.881.7518 | *E* brianne.cap () devry edu
>
> 1200 E. Diehl Rd. | Naperville, IL 60563 | *devry.edu <http://devry.edu/>*
>
>
>
>
>
>
>
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-- 
Dennis Bolton
Information Security Officer
Oakland University
Dodge Hall Rm 220
118 Library Drive
Rochester, MI 48309-4401
248-370-4803

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Replies to EDUCAUSE Community Group emails are sent to the entire community list. If you want to reply only to the 
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and subscription information can be found at https://www.educause.edu/community