Equipment Loan Policy

["Pardonek, Jim" <jpardonek () LUC EDU>]

Good Morning,

Apologize for the cross posting.

With the growing push to mostly online classes here at Loyola Chicago, we have had several discussions regarding 
faculty and staff taking equipment home.  We are concerned about Computer equipment and have said “No” to many requests 
to take these from offices over the last few months. It is a general thought that many faculty do not have adequate 
computing power at home to teach online.  While they pushed through this in the fall out of necessity, for many it was 
in no way at the level/quality needed.  Given this, I think that ‘loans’ will last as long as faculty are teaching 
online.

One option would be to have departments “own” some of the decision of who needs equipment, and the cost (maybes split 
it?) so that they have some teeth in the game of how many laptops are requested.  Another option is that each 
department has an allocation of # laptops for every # of faculty.  They could then determine the greatest need.  For 
example: “Psychology, you get 2 laptops. Let us know who gets these.”  We have elements of an existing process in ITS 
to leverage and we’d like ensure that individuals are not removing CPUs, desktops, etc. from offices – this increases 
our risk and ability to protect PII and Loyola confidential information along with losing track of assets.

We are looking for feedback on what other EDU’s have for policy on taking equipment home, equipment loan, how tracking 
is done, penalties for not returning equipment and any other thoughts.

Thanks!

Jim


James Pardonek, MS, CISSP, CEH, GSNA
Associate Director
Chief Information Security Officer
Loyola University Chicago
1032 W. Sheridan Road | Chicago, IL  60660

•: (773) 508-6086

Loyola University Chicago will never ask you for your username or password.
For the latest information security news at Loyola, please follow us online,
Twitter: @LUCUISO
Facebook: https://www.facebook.com/lucuiso/
Our Blog http://blogs.luc.edu/uiso/



**********
Replies to EDUCAUSE Community Group emails are sent to the entire community list. If you want to reply only to the 
person who sent the message, copy and paste their email address and forward the email reply. Additional participation 
and subscription information can be found at https://www.educause.edu/community