Educause Security Discussion mailing list archives
Re: Mass E-mail to Students, Staff, and Faculty
From: Barbara Ann Torney <bt42 () COLUMBIA EDU>
Date: Wed, 3 Feb 2010 21:20:27 -0500
We also use listservs (Lyris) created from our ERP. Those for employees and the main ones for students are uni-driectional, and are used only for announcements. The administrators of the lists (the only ones allowed to send to them) are limited to the offices concerned with those populations. Lists organized by major are administered by the academic departments, and college-wide lists belong to central administrative offices. In general, if an academic program wants to mail to all students, they have to go through the Provost's office, who will send it out. For student groups, only the Student Senate can mail to all students. other student groups go through Student Activities, which generally incorporates their announcements into their weekly email to all students. Employee lists are also available to the relevant unions or professional organization, and the faculty list is open to all faculty to send, but very few administrators. I bet we have a policy somewhere, but I think it deals more with what kinds of things can be sent out (nothing for profit, etc., etc.). We really control things mostly by restricting who can send to the lists. We are looking to implement a "message center" function within our portal that will allow people to sign up for various kinds of announcements in addition to the official ones (personal classified, certain kinds of events, etc.), and we expect to move many of the things that currently go out through email lists to the portal. Since receiving these channels will be voluntary, we do not expect to obsess so much about who can send what in this arena. Regards, bat PS - We are a fairly small graduate school, so it's probably easier for us to make restrictions without causing a bottleneck or getting too complex. On Wed, 3 Feb 2010, Kenneth Arnold wrote:
We have various listservs set up to send information to faculty, staff, faculty/staff, adjuncts,all students, freshmen, sophomores,juniors,senior, graduate students, etc. Only certain people are allowed to send to these listservs. General announcements to everyone are sent out from our Communications/Marketing office with their approval. We also send emails to select groups of people that are not covered by the listservs. Central IT selects the people for the mass email from our administrative system based on the requirements of the mass email and sends them out. Jay Graham wrote:Folks, I know this is not exactly a security topic, but does have security implications. We are still getting pressure from University organizations to use email as a medium to contact Faculty, Students, and Staff. We have sort of a defacto policy in place that requires approval from an executive office before we allow it. A copuple of questions I have are: 1. Does your school allow the use of Mass e-mail? 2. Do you require approval and from whom? 3. Do you have a tool that the requester(s) can use to send it themselves or does central IT send it for them? Thanks, Jay Graham University of Pittsburgh-- Brother Kenneth Arnold Director of Network Systems Christian Brothers University Memphis, TN (901) 321-4333
------------------------------------------------------------------------- Barbara Torney phone: 212-678-3487 Director, Administrative Information Services fax: 212-678-3243 Teachers College, Columbia University 212-678-4048 525 West 120 Street, Box 43 email: bt42 () columbia edu New York, NY 10027 room: 241 Horace Mann
Current thread:
- Mass E-mail to Students, Staff, and Faculty Jay Graham (Feb 03)
- <Possible follow-ups>
- Re: Mass E-mail to Students, Staff, and Faculty Lorenz, Eva (Feb 03)
- Re: Mass E-mail to Students, Staff, and Faculty Flynn, Gerald (Feb 03)
- Re: Mass E-mail to Students, Staff, and Faculty Conor McGrath (Feb 03)
- Re: Mass E-mail to Students, Staff, and Faculty Ronald Blitz (Feb 03)
- Re: Mass E-mail to Students, Staff, and Faculty Kenneth Arnold (Feb 03)
- Re: Mass E-mail to Students, Staff, and Faculty Kimberly Heimbrock (Feb 03)
- Re: Mass E-mail to Students, Staff, and Faculty Colleen Keller (Feb 03)
- Re: Mass E-mail to Students, Staff, and Faculty Barbara Ann Torney (Feb 03)
- Re: Mass E-mail to Students, Staff, and Faculty Davis, Thomas R (Feb 04)
- Re: Mass E-mail to Students, Staff, and Faculty Joel Rosenblatt (Feb 04)
- Re: Mass E-mail to Students, Staff, and Faculty Tracy Mitrano (Feb 04)
- Re: Mass E-mail to Students, Staff, and Faculty Quackenbush, Darlene (Feb 04)
- Re: Mass E-mail to Students, Staff, and Faculty Quackenbush, Darlene (Feb 04)
- Re: Mass E-mail to Students, Staff, and Faculty Richard Hopkins (Feb 05)